# Collection notices

## Website sign-up or contact form

> We'll use your details to [respond to your enquiry / set up your account]. Only our [team / named service provider] will see them. Fields marked * are required; we can't [respond / create your account] without them. You can ask to see or correct your information at any time. [Read our privacy statement](link).

## Newsletter sign-up

> We'll use your email address only to send you our newsletter, about [frequency]. You can unsubscribe from any email. We use [email provider] to send it, which stores your address [location]. [Privacy statement](link).

## Job application

> We collect the information in your application to assess you for this role. The hiring panel and [recruitment provider] will see it. If you're shortlisted, we'll contact referees you nominate, and we may [check your criminal record through the Ministry of Justice / check your qualifications], with your consent. We keep unsuccessful applications for [6 months] and then delete them. You can ask to see or correct your information. Contact [privacy officer email].

*The referee and background checks are indirect collections. Telling applicants here, in advance, covers IPP 3A for those collections.*

## Event or programme registration

> We collect your details to manage your registration and contact you about this event. Dietary and accessibility information is used only to cater for you, and is deleted after the event. [Photos will be taken at the event and may be used on our website and social media. Tell us at check-in if you'd rather not be photographed.] Contact [email] to see or correct your information.

## Information about a child, collected from a parent or caregiver

> We collect this information about your child to [purpose]. It will be seen by [who] and, in an emergency, shared with health providers. [The law that requires it, if any.] Your child has the right to see and correct their information, and so do you on their behalf. Please share this with your child in a way that suits their age. Contact [email].

*Collecting a child's information from a parent is indirect collection under IPP 3A, so this notice is addressed to the parent so they can pass it on.*

## Health or sensitive information

> We're asking for this information because [specific reason]. It's optional / required because [reason]. Only [named roles] will see it. It's stored [securely, in New Zealand / with provider]. We'll keep it for [period]. You can ask to see or correct it at any time by contacting [privacy officer].

## Phone script

> "Before we go on, I'll be taking some details so I can [purpose]. They'll be kept in our [system] and only our [team] will see them. You can ask for a copy of what we hold at any time. Is that OK?"

## CCTV sign

> **Cameras operating.** [Organisation] records video on these premises for [security and safety]. Footage is kept for [30 days] unless needed for an incident. To ask about footage of you, contact [phone/email].

## Information you've received about someone else (IPP 3A notice after collection)

> We've received information about you from [source], including [what]. We'll use it to [purpose], and share it with [recipients]. [Law, if any.] You can ask us for a copy of what we hold and ask us to correct it by contacting [name, email, address].

---
From Faraday, faraday.co.nz/templates/collection-notices/ (CC BY 4.0). Checked against New Zealand sources on 19 October 2026. General information, not legal advice.